Adding a New Season

Adding Seasons 

Using the Add New Season feature, you can keep the past season’s roster, payment schedule, invoices, and budget available while creating a new season! This will allow you to invite participants, track invoices and collect dues for the new season while still collecting dues from last season.

Note: by default, the roster from last season will be copied to the new season, but you can easily change this. Additionally, Group Staff are not season-specific and will have access to all seasons. 

Go to the Group's page and then to the Settings tab. Click the blue Add New Season button.

1. Enter the new season dates. These dates are not set in stone and can be edited at any time.

2. The Season Nickname is not necessary to add a new season. If no nickname is used, the season's date range will be visible. If a nickname is used, that will be displayed to all users (Program Admin, Group Staff, and Guardians) instead of the date range. 

Managing Seasons 

Now that you've added a new season, you might not see information from your past season—don't worry! It's still there. Follow the steps below to view your current and past seasons. 

Toggling Between Seasons 

Toggle between seasons using the dropdown menu at the top of the group's page. Past season information will not be archived - you can always view past collections, payment schedules, participant rosters, and budgets by toggling to a past season. 

Your participant roster has been copied over, but a new payment schedule and expense budget have been created for the new season. Once your payment schedule has been established, you can send invites to the participants for that season and the new payment schedule. If the participant roster looks different from the previous season, you can easily edit the participants in the group as well before sending the invites. 

 

 

Still have questions or need help? Please reach out to us directly at [e-mail] or by phone at 276-531-9260.

 

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